Administration Assistant - Leading Financial Services Firm

No Further Applications

  London, City


Our wonderful client, a leading financial services firm who are based in amazing offices in the City of London, is looking for a proactive and personable Administration Assistant to join their friendly team of 25. You will work closely with the Head of Compliance and 2 other Administration Assistants, providing a wide range of administrative support to the team, as well as assisting with office management, HR and finance duties.

We are looking for candidates who have 2-3 years’ experience within Finance or Legal sectors.

Role and responsibilities;

·Provide a high standard of administrative support to both the management team and colleagues within the London office.
·Attend internal meetings and take minutes; compile and distribute accurate minutes and records of meetings.
·Responsible for travel arrangements, entertainment arrangements and calendar management, maximising time and effectiveness with a clear understanding of priorities.
·Be the first point of contact for internal & external stakeholder enquiries (Email, phone, on-site visitors etc.)
·Coordinate general office management activities to ensure the day-to-day operations run smoothly, including replenishing stationery/ refreshments and distributing mail accordingly.
·Liaise with building management and other suppliers with regards to facilities maintenance (heating, lighting, furniture etc.).
·Review, process and coordinate the payment of all invoices to the Finance team following the appropriate approval from the relevant manager. Perform monthly financial administrative tasks as required.
·Administer employee benefits, process employee expense claim forms and monitor employee expenditure via tracking software.
·Provide HR administrative assistance (i.e. candidate tracking, job spec updates, etc.)
·Assist the Compliance team through administering and maintaining all onboarding documentation.
·Collaborate with all departments to assist in ensuring all project deadlines are met and delivered and ad-hoc tasks are complete.

The right candidates will have strong verbal and written communication skills with a meticulous eye for detail and an approachable, muck in attitude!

Working hours are 8.30am-5pm with 5 days in the office during probation and then flexibility for hybrid working long term.
Excellent benefits; 25 days holiday plus Bank Holidays, discretionary bonus, pension, private medical, dental and healthcare, cycle to work scheme and season ticket loan.

No Further Applications

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