Facilities & Office Manager - financial services firm

  London, City

£45,000 - £55,000

We are looking for an experienced, hands-on Facilities and Office Manager to join our client, a prestigious and well-established financial services firm based in the City. Supporting a team of around 150 people, this is a fantastic opportunity for a Facilities and Office Manager to work in a hybrid role that offers a high level of responsibility. The ideal Facilities and Office Manager will have a minimum of 5 years’ experience in a similar role with the ability to create and implement new processes and procedures. The Facilities and Office Manager must be professional, highly organised, and approachable with a real pro-active nature. A passion for the job and the willingness to go above and beyond is essential.

This is the perfect role for a Facilities and Office Manager who can really hit the ground running and be an essential part of the team, capable of wearing many hats with the ability to operate independently while also working with and providing support to the wider team.

The Facilities and Office Manager will be a busy and varied role, including duties such as:

  • Monitor the office and facilities programme of agreed contracts for office ‘works’ to be carried out, ensuring quality and value for money
  • Ensure the company is compliant from a Facilities perspective, ensuring they meet government regulations and environmental, health and security standards; implementing best practices, regularly reviewing policies and procedures
  • Manage Health & Safety requirements, organising audits and implementing findings or recommendations
  • Manage liaison with Landlord and building management – building works, security, fire evacuation, weekend access etc
  • Making recommendations to improve administrative systems, policies, and procedures and streamline processes and ensuring cost effectiveness
  • Overseeing all supplier and service provider relationships
  • Define requirements, negotiate contracts, and oversee installation/works
  • Supervise and work alongside another administrative receptionist
  • Ad hoc FOH duties such as liaising with and providing primary point of contact for suppliers, welcoming guests, and establishing and maintaining a high level of standards and service

Working hours are Monday to Friday, 9am-6pm
Part-time candidates will also be considered for this role
City based office, with some flexibility to work from home on Mondays & Fridays
Excellent benefits include 25 days holiday (pro-rata), health insurance, pension, on site yoga and other lovely perks!

Reference: CB10316

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