On behalf of our client, we are looking for an immediately available EA to support one of the Co Founders for a well-established investment firm, based in St James but with offices worldwide. This is a 12month maternity cover, providing both business and personal support. A varied, fast-paced role that is demanding yet rewarding. Office based but you can WFH when the Principal.
Key Duties for the EA
- Manage and update the Principal's calendar across multiple time zones; schedule meetings and ensure briefing materials / relevant information are circulated in advance.
- Proactively manage the Principal's inbox: monitor incoming/outgoing correspondence, flag priority items, draft responses, and action meeting requests.
- Coordinate with Investor Relations on investor meetings, conferences, and roadshows; prepare/update PowerPoint presentations for his investor and speaking events.
- Track notes and follow-up actions from investor meetings in CRM (DealCloud).
- Ensure external board commitments and responsibilities are fulfilled.
- Arrange and manage complex domestic and international business travel (multi-leg itineraries, visas, accommodation, logistics) across multiple time zones, ensuring seamless coordination with his meeting schedules and commitments
- Prepare and process business expenses.
- Arrange and manage the family’s domestic and international travel when requested.
- Track and settle family invoices (subscriptions, wine, vendors, home bills).
- Renew the household, car, artwork/painting, and other insurance policies.
- Liaise with household staff and external service providers when requested.
- Schedule and manage the family’s medical appointments, track prescriptions/renewals, and handle healthcare insurance claims/paperwork.
- Open the family post; organise and file hard copies
- Plan and coordinate logistics for family events and special occasions.
- Handle errands for the family such as gift purchases, shopping, and reservations.
- Manage confidential personal and family matters with discretion.
The Ideal EA
- Well presented and spoken
- Educated to degree level or equivalent
- Immediately available
- Excellent grammar and spelling
- Good listening and communication skills
- Detail-oriented and accurate
- Computer literate – good knowledge of Microsoft suite of products
- Uses initiative and works well under pressure.
- Excellent organisational skills and the ability to handle multiple tasks simultaneously.
- Exercises discretion with all professional and personal information
- Excellent team player
- Ability to work without close supervision.
Benefits for the EA
- Private medical insurance
- Gym memberships
- Cycle to work scheme
- Pension contribution up to 5%
- Group Life Assurance
- Life Assurance
- Season ticket loan
- 25 days holiday + bank holiday
If this EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.