A brilliant opportunity has arisen for a degree educated Executive Assistant who will provide high-level administrative support to the Founder of an AI tech start-up. The ideal Executive Assistant will be proactive, detail-oriented, and able to handle a wide range of tasks with precision and professionalism. The EA will act as a trusted partner to the Founder, handling sensitive and confidential information while ensuring efficient operations. 5 Days based in the office in the centre of Oxford.
Key Duties for the EA
- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements to liaise with clients and investors.
- Screen and prioritize incoming communications (emails, calls, letters, etc.), responding on behalf of the CEO where appropriate.
- Booking and arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings.
- Prepare reports, presentations, and correspondence for internal and external use.
- Keep abreast of all key client facing projects, ensuring that core meetings are scheduled and client stakeholders/ key client relationships are tracked
- Collaborate with various departments to support cross-functional projects and initiatives.
- Plan and execute company events, conferences, and business functions.
Requirements for the Executive Assistant
- Passionate and interested in technology and the company's mission
- Ideally educated to degree level
- 5+ years of experience in high-level administrative support, ideally as a PA to senior executives or C-level management within a fast-paced environment
- Being approachable and fostering positive relationships with clients, colleagues, and stakeholders
- Ability to negotiate on the executive’s behalf when coordinating deals, travel, or managing issues with stakeholders
- Proactive and Self-Motivated: You should be able to anticipate the needs of the executive and act without constant direction.
- Demonstrating a high degree of professionalism in both demeanour and appearance, representing the executive at all times.
- A high degree of trust and loyalty is essential for building a strong working relationship with the executive.
- Ability to maintain composure during high-stress situations or under tight deadlines.
- Able to find solutions to complex problems quickly and efficiently, often in situations requiring discretion.
- Ability to thrive in a fast-paced environment and adapt to the ever-changing demands of an executive’s schedule
If this EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.