A demanding yet rewarding opportunity has arisen for a first-class Executive Assistant to work for a boutique investment bank in the heart of Mayfair. You will support the CEO/Founder in an EA capacity as well as oversee the operations of the small office. You will be well versed working to high standards, in a small and quiet office and happy to work in the office 5 days a week.
Key duties for the Executive Assistant
- Full EA support to the Founder and CEO
- Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations
- Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently
- Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas
- Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base
- Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports
- Oversee all office supplies and printers, manage utilities, maintenance, contracts, and lease agreements
- Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations, and operational and risk committee meetings
- Maintain an organised filing system of electronic documents
- Handle essential HR duties, including employee onboarding and coordinating performance reviews
- Uphold the strictest levels of confidentiality and integrity
The ideal Executive Assistant
- Significant experience as an Executive Assistant reporting directly to senior/executive management
- Strong organisational, project management, and problem-solving skills with impeccable multi tasking and workload management abilities
- ‘Start-up’ mentality and proven ability to work without supervision
- Exceptional interpersonal and communication skills
- Friendly and professional demeanour
- Self-motivation, instinctive team orientation, and persistence
- Strong attention to detail
- Candidates with previous finance industry experience are preferred (e.g. investment banking, private equity, hedge funds, etc.)
- Advanced Microsoft Office suite skills
Benefits for the Executive Assistant
- 25 days holiday + bank holiday
- Core working hours Monday to Friday, 9am-6pm
- Generous bonus, based on personal and company performance
- Private healthcare
- Be part of a forward-thinking company with a clear vision and a commitment to excellence.
- They offer a collaborative and dynamic work environment with your career growth supported.
If this Operations Executive & EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.