We are working on a very exciting opportunity for one of our clients who is a leading global Asset Management firm specializing in alternative investments. They are looking to hire a Spanish speaking Executive Assistant to support two European investment professionals based in their stunning Mayfair office. They are a high performing and very collaborative team and enjoy perks such as away days and socials. This role will work alongside two other very supportive and friendly Executive Assistants. They offer a bonus, 25 days holiday, private healthcare as well as a range of other perks and benefits.
Scope and responsibilities:
- Scheduling heavy travel arrangements: visas, flights, trains, hotels, concierge services, taxis, travel pack and itinerary
- Investor Relations coordination and administration including sourcing and printing relevant marketing material, liaising with regional offices to schedule complex travel, prioritizing marketing meetings, editing and formatting presentations
- Answering, screening and managing incoming phone calls and mail from executive level clients
- Maintaining calendars, booking meeting rooms, scheduling business lunches/dinners/meetings, conference calls and events
- Liaising with other internal departments such as IT to solve issues in a timely manner
- Follow up on legal and compliance document execution
- Reviewing, preparing, and managing expense reports
- Managing incoming invoices
- Various other administrative duties
Experience required:
- The ideal Executive Assistant will have a minimum of 5 years relevant experience supporting executive/senior management within a financial services or professional services
- Outstanding follow-up and organizational skills with a strong attention to detail
- Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
- Strong IT skills and working knowledge of Microsoft office applications including Excel, Word, PowerPoint and Outlook
- Fluent in Spanish
If you are an experienced Executive Assistant fluent in Spanish and have a background in financial or professional services, then please apply by sending in your CV.