On behalf of our client in the luxury retail sector, we are looking for a driven, commercially minded and highly organised individual to support the CEO as their Executive Assistant and trusted partner. An intense, fast pace and demanding role yet highly rewarding and exceptional opportunity if you have a passion for creative luxury brands. Based in a small office in Mayfair, 4 to 5 days in the office.
Key Duties for the EA:
- Act as a trusted partner to the CEO, helping to prioritise business needs, strategic initiatives and key opportunities.
- Coordinate and help drive key business projects, product launches and cross functional initiatives, ensuring actions are delivered on time and to a high standard.
- Accountable for the management of the CEO’s diary, daily priorities and preparation for internal and external meetings.
- Co-ordinate presentations, reports and briefing materials for Board meetings, leadership meetings, commercial meetings and external engagements.
- Manage complex international travel arrangements, itineraries and logistics for the CEO, including country-specific visa requirements and coordinating with global partners for PR events and business reviews.
- Coordinate senior leadership meetings, including agenda preparation, minute-taking and ensuring agreed actions are followed through within the established timeframe.
- Act as a key point of contact between the CEO and internal and external stakeholders.
- Manage travel and expenses budgets and identify opportunities to improve efficiency and effectiveness across business operations.
- Support the planning and execution of major brand events, including our annual Cannes exhibition and other international activities.
- Organise gatherings and events for the head office team and off-site senior management events.
- Oversee office and facilities management to ensure a professional and efficient working environment.
- Act as the primary liaison with our external HR provider and support people-related processes and organisational initiatives.
- Handle highly confidential information with discretion, professionalism and sound judgement at all times.
- Ad-hoc assistance with personal tasks for the CEO
The Ideal EA:
- 5+ years’ experience supporting a Founder, CEO or senior executive, ideally within a luxury, consumer, retail or entrepreneurial business.
- Excellent organisational skills with the ability to manage multiple projects and competing priorities.
- Strong attention to detail and exceptionally high standards of execution.
- Highly numerate and confident using Excel, PowerPoint and business reporting tools.
- Outstanding written and verbal communication skills.
- Gravitas and the ability to influence and manage stakeholders at all levels.
- Strong judgement, initiative and solutions-focused attitude.
- Demonstrated experience of handling highly confidential information.
- Passion for luxury brands and an appreciation of the fragrance, beauty or lifestyle sectors.
- Flexible, resilient and comfortable operating in a fast-paced environment where priorities can change quickly.
Benefits for the EA:
- 25 Days Holiday + Bank Holiday
- Discretionary Bonus
- Income protection
- Quarterly allowance on various products
- 1 Day WFH
If you are interested in this exciting EA opportunity, apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.