A prestigious and highly regarded independent school in Oxford is seeking an experienced Executive Assistant to support its Head in a pivotal role at the heart of the organisation. This is a rare opportunity for an accomplished Executive Assistant to become a trusted right-hand partner, providing first-class Executive Assistant support by expertly managing the Head's busy schedule, balancing competing priorities, and delivering proactive upward management. The successful Executive Assistant will be highly organised, confident, and diplomatic, ensuring the Head remains focused on strategic priorities while each day runs seamlessly. Although the role includes some oversight of wider administrative functions and school office coordination, the primary focus is on delivering exceptional Executive Assistant support within a collaborative, welcoming, and fast-paced educational environment.
Key responsibilities:
Proactively manage a busy and ever-changing diary, balancing priorities effectively.
Provide confident upward management, making recommendations on priorities and supporting the Head with competing demands.
Prepare high-quality meeting papers, reports, presentations and correspondence.
Act as a key liaison for senior stakeholders, maintaining professional and confidential communication.
Coordinate meetings, governors' meetings, school events and key calendar activities.
Maintain accurate records, ensuring compliance with GDPR and school policies.
Work closely with the Senior Leadership Team to support projects and ensure the smooth running of the Head's Office.
The ideal Executive Assistant will have:
Experience supporting a CEO, Head, Principal or other senior executive.
Exceptional diary management, organisational and planning skills.
Confidence managing multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High levels of discretion, professionalism and attention to detail.
A collaborative, positive and approachable style.
Experience within education or another complex organisation is advantageous but not essential.
Excellent benefits package, including:
Training grants for qualifications
Generous pension schemes
Free school lunches
A discount of up to 50% on fees for children at GDST schools
Interest free loans for training