A brilliant opportunity has arisen for an experienced, high performing, well presented Office Manager for a high growth, professional services firm based in a stunning building in the heart of the City of London. The role ensures the smooth, client focussed day-to-day operation of the building, high standards of safety and security, and a positive experience for all occupants. You will be based in the office 5 days a week. Great culture and benefits!
Key Duties for the Office Manager
- Act as the primary point of contact for visitor access to the building, ensuring appropriate sign-in processes, health and safety briefings, and effective handling of mail and parcel deliveries.
- Maintain an emergency preparedness plan and evacuation procedures, conduct fire drills, and perform risk assessments as required.
- Ensure the building complies with all regulations and health and safety standards
- Serve as the primary point of contact for tenants, addressing their concerns and ensuring their needs are met or issues are escalated in a timely manner.
- Develop and implement a proactive preventative maintenance schedules to avoid breakdowns and extend the life of the building and its internal fixtures and other items, including the management of the office snagging list.
- Coordinate with external vendors and contractors for services such as tradespeople, cleaning, maintenance, and repairs. This may include managing out of hours/weekend work from time to time and confirmation of services for the purpose of invoice payments.
- Monitor and optimise energy usage to reduce costs and improve sustainability.
- Implement and manage building technology systems such as access control and ID pass management.
- Support the design and oversee construction and/or renovation projects within the building, ensuring they are completed on time, within budget, and to a minimum quality standard.
- Working closely with the HR team, support event organisation to build a positive culture, including socials, new joiner welcomes and equipment/desk set up etc.
- Oversee the management of meeting rooms and provide support for external meetings.
- Order, distribute, and manage general kitchen and office supplies and equipment, while leading the Clean Desk Policy and ensuring general tidiness.
The Ideal Office Manager
- Professional and well presented
- Significant experience in a similar role with ability to demonstrate innovation, proactivity, reliability and quality management
- Highly driven and eager to learn and develop professional skills.
- Takes responsibility and effectively prioritises workload to deliver on commitments.
- Proactive, reliable, with demonstrated ability to work under pressure and willingness to adapt to changing priorities.
- Strong organisational skills, attention to detail and pride in the quality of their work.
- Anticipates problems; is prepared with solutions.
- Excellent communication skills in English, including written, verbal and presentation skills.
- Effective at building collaborative, constructive relationships to make informed decisions that meet client/customer/stakeholder needs.
- Team player with strong integrity.
- Demonstrates openness to feedback and willingness to learn.
Benefits for the Office Manager
- Discretionary Bonus
- 25 Days Holiday + Bank Holiday
- Working Monday to Friday 0830 to 1700
- Private medical insurance
- Pension contribution (up to 10%)
- Life Assurance
If this Office Manager role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.