Job Description Template for an Executive Assistant

A job description that attracts the right candidate for your role is crucial so the more information you can provide, the better. When briefing any EA candidate, we always discuss the vacancy in great depth including explaining the duties, company culture as well as any benefits package. We spend a long time focusing on the right fit for you, so we want the job description to also speak to a candidate and make them feel excited by the opportunity.

At the start of the job description, it is worthwhile including a company profile describing what you are looking for and giving an overview of the company and culture. You may also want to include a link to your ‘About Us’ page or any further personal information on the person or people, the EA would be supporting. You could also include a headshot if appropriate. This will help to bring the role to life and allow the potential candidate to get a feel for the relevant personalities they could be working with.

If you would like to access to our pool of talented EAs, please get in touch. In the meantime, please see below a EA template for your use.

Responsibilities of an EA

A list of bullet points discussing the key responsibilities of a PA:

• Complex and ever-changing diary management
• Booking all national and international travel, hotels and transfers
• Working across time zones
• Handling itineraries
• Scheduling meetings
• Managing expenses
• Correspondence
• Inbox management
• Preparing reports and PowerPoint presentations
• The ability to work at Board level
• Taking minutes in meetings
• Arranging events
• Running personal errands
• Ordering office supplies
• Acting as a gatekeeper
• Managing a junior assistant
• Providing cover for others if required

Requirements of an EA

A list of bullet points describing the qualifications or personality profile that an Executive Assistant needs to have. For example:

• Educated to degree level
• Competency with Microsoft Office
• Confident and professional demeanour
• 5 years previous PA / EA experience working at C-level
• Experience of managing others
• The ability to travel if required
• Flexible attitude
• Happy to be on call outside of office hours

Benefits for an EA

List in bullet point form, some of the benefits a PA would have working with your company. For example:

• Salary Bracket
• Pension
• Mobile Phone
• Private medical insurance
• Core office hours
• Annual bonus
• Holiday allowance
• Cycle to work scheme
• Discounted gym membership

You can also include the softer benefits, such as team social events, the ability to work from home, flexible working hours, annual pay review etc.