When hiring an EA for your organisation, it is important to craft a compelling and comprehensive job description. It should give candidates a good understanding of the role and responsibilities, the company culture and ethos, any skills and experience required and what benefits are provided. The ultimate aim is to make an EA candidate feel excited by the opportunity and encouraged to apply.

Executive Assistant Job Description Sample

An executive assistant (EA) is responsible for managing administrative tasks and scheduling for company executives, namely a CEO or director. Their role is to aid the executive by providing administrative support, allowing executives to focus on delivering core strategic direction. They are often the first point of contact for internal and external stakeholders wishing to liaise with an executive.

EA Duties & Responsibilities

Here are some of the most common key responsibilities of an EA:

• Complex and ever-changing diary management
• Making travel arrangements for national and international travel, hotels and transfers
• Working across time zones
• Handling itineraries
• Screening phone calls and emails
• Scheduling meetings
• Managing expenses
• Correspondence
• Inbox management
• Preparing reports and PowerPoint presentations
• The ability to work with Board level executives
• Taking minutes in meetings
• Arranging events
• Running personal errands
• Ordering office supplies
• Acting as a gatekeeper
• Managing a junior assistant
• Providing cover for others if required

EA Skills & Requirements

Below is a list of skills, qualifications and personality traits that an executive assistant needs to have or aspire towards:

• Good academic qualifications
• Competency with Microsoft Office
• Confident and professional demeanour
• 5 years previous PA or EA experience working at senior level
• Experience in managing others
• Time management skills
• Extremely good attention to detail
• High level of interpersonal skills
• Exceptional communicationl skills
• The ability to travel if required
• Flexible attitude
• Happy to be on call outside of office hours

EA Benefits

Here are some of the benefits an EA may expect when working with your company:

• Salary bracket - explore the average salary for an EA here.
• Pension
• Mobile Phone
• Private medical insurance
• Core office hours
• Annual bonus
• Holiday allowance
• Cycle to work scheme
• Discounted gym membership

Additional benefits to the above list include team social events, the ability to work from home, flexible working hours, a fully stocked fridge and an annual pay review.