HR Assistant Job Description

A job description that attracts the right candidate for your HR Administrator role is vital so the more information you can provide, the better. This gives potential candidates a clear understanding of your expectations and what the role and your company can offer them. As your chosen agency, we always discuss the vacancy in great depth when briefing any Office Manager candidate, including: the duties, history of the role, company culture as well as any benefits package. We spend a long time focusing on the right fit for you, so we want the description to also speak to a candidate and make them feel excited by the opportunity.

We can assist you with writing your HR Assistant job description as well as for any other PA or office support roles. We recommend that you start with giving a company overview, highlighting your culture and any future expansion plans that you may have over the next few years. Adding links to relevant parts of your company website is also useful in allowing the candidate to quickly get a better understanding of your organisation.

If you would like to access to our pool of talented HR Assistants, please get in touch. In the meantime, please see below a HR template for your use.

Responsibilities of an HR Assistant

Below is a list of bullet points discussing some key responsibilities of an HR Assistant:

We are looking for an ambitious HR Assistant to join our small, friendly HR team based in Central London. Working within a fast paced and dynamic environment we offer ongoing development and a structured career within the HR discipline. Duties will be varied and you will assist with offering a generalist HR service to the business.

  • Starter and leaver administration
  • Co-ordinate induction days
  • Maintain and update personnel files
  • Assist with maternity, paternity and adoption administration processes
  • Monitor probationary periods
  • Holiday and sickness reporting
  • Issue offer letters and contracts to new starters and change letters
  • Liaise with finance regarding monthly payroll changes
  • Provide support with regards to ER issues
  • Monitor trial periods e.g. flexible working
  • Administer employee benefits
  • Assist with annual salary reviews
  • Take minutes at disciplinaries
  • Assist with recruitment, liaising with PA recruitment agencies in London
  • Take up and respond to reference requests
  • Assist with any ad hoc HR projects

Requirements of an HR Assistant

Below is a list of bullet points describing the qualifications or personality profile that a HR Assistant could need to have or aspire to:

  • Minimum 1 year’s generalist HR experience
  • Numerate with excellent attention to detail
  • Must be a team player with strong relationship building skills
  • Advanced Microsoft Office skills
  • Experience with HR systems
  • Have a professional services or boutique finance background
  • Educated to A level or above

Benefits for an HR Assistant

Below is a list of some of the benefits a HR Assistant could have working with your company. For example:

  • Salary level
  • Discretionary bonus
  • Holiday allowance
  • Private Health Care
  • Life Assurance
  • Mobile phone
  • Core office hours
  • Cycle to work scheme
  • Discounted gym membership

It is always a good idea to add a paragraph at the end about the softer benefits, such as social team drinks and events, flexible working hours, company away trips, fully stocked fridge, and if there are any future opportunities for career development.

Looking To Hire A HR ASSISTANT?

If you are Looking To Hire a HR Assistant, we would love to help and can get to work as quickly as you need us to. Our experienced consultants will arrange a time to meet and discuss your vacancy in depth, allowing us to match you with the most suitable candidates on the market. Please click here to explore the options to hire a HR Assistant and for more information on the Oriel Partners’ service.

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Oriel Partners

We would love to hear from you and see how we can help. Please either fill out our contact form or get in touch directly using the details below. Please be assured that all enquiries will be handled in the strictest of confidence.

For candidates, please send a copy of your CV to
0207 101 9229

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