Virtual Assistant Job Description

When writing a job description for a virtual assistant, It’s important to include as much detail as possible to attract suitable candidates. A good job description will help a VA candidate understand the duties of the role, company ethos and personal skills and requirements expected, plus any benefits. The overall goal is to encourage VA candidates to feel excited about the opportunity and apply.

Virtual Assistant Job Description Sample

A virtual assistant (VA) works remotely and does not come into the office in person. They are responsible for managing administrative tasks on behalf of individuals or companies. Typically, they take on administrative tasks such as arranging travel, scheduling meetings and managing email accounts. A VA offers administrative support for individuals or team members so they can focus on core responsibilities.

VA Duties & Responsibilities

Here are some common key responsibilities included in a VA job description:

• Screening all emails and phone calls and taking appropriate actions.
• Extensive business diary management, including setting up meetings and liaising with clients.
• Inbox management, making sure responses are drafted and urgent emails flagged up.
• Liaising with clients and other internal stakeholders.
• Managing travel arrangements for individuals and their family, including cars, pick-ups, hotels and restaurants.
• Proofreading and updating documents using Microsoft Office.
• Expenses and payment of household bills.
• Dealing with property renovations and being the contact for architects, designers and contractors.
• Arranging business and private events, including researching venues, caterers and invites.
• Personal diary, appointments, gift buying etc.
• Ad hoc project management.
• Social media management.

VA Skills & Requirements

Below is a list of qualifications and personality profile that a virtual assistant needs to have or aspire towards:

• 5 years PA previous experience supporting at a senior level.
• Experience of supporting in both a business and private capacity.
• Educated to degree level.
• Ability to work at an incredibly fast pace.
• Proactive nature.
• Time management skills.
• Good use of initiative.
• Efficient problem solver.
• High attention to detail.
• Advanced Microsoft Office skills, including Excel & PowerPoint.
• Fast internet connection.

VA Benefits

Here are some of the benefits a VA may expect when working with your company:

• Competitive salary - explore average virtual assistant salaries here.
• Holiday allowance
• Private healthcare
• Life assurance
• Mobile phone and laptop
• Discounted gym membership
• Flexible working hours