A good job description is vital to attracting the best talent for your Virtual Assistant role. This gives potential candidates a clear understanding of your expectations and what the role and your company can offer them. Part of our role as your chosen agency is to fully brief the potential Virtual Assistants, where we will discuss the vacancy in great detail as well as giving them an overview of your company culture and ethos, the team, the reason why the role has come about and future development opportunities. The job description can help set the tone, being the first official document from your business that the candidate will receive and therefore it needs careful thought. We spend a great deal of time focussing on the right fit for you, so a well written job description that will make Virtual Assistants excited about joining you is extremely important.
We can assist you with writing your Virtual Assistant job description as well as for any other PA or office support roles. We always recommend that you start by giving a company overview, highlighting your culture and any future expansion plans that you may have over the next few years. Adding links to relevant parts of your company website are also useful in allowing the candidate to quickly get a better understanding of your organisation.
If you would like to access to our pool of talented Virtual Assistants, please get in touch. In the meantime, please see below a Virtual Assistant template for your use.
Responsibilities of a Virtual Assistant
We are a highly successful London based fintech start-up with an exciting future. We require a Virtual Assistant to support our Managing Director in both a business and private PA capacity. This is a busy and varied Virtual Assistant role so you’ll need to be the kind of person who enjoys being kept on their toes and has bags of initiative.
A list of bullet points discussing the key responsibilities of a Virtual Assistant. For example:
- Screening all calls and taking appropriate actions.
- Extensive business diary management including setting up meetings, liaising with clients, co-ordinating and managing the MD’s diary.
- Inbox management, making sure responses are drafted and urgent emails flagged up.
- Liaising with clients and other internal stakeholders
- Arrange all business and personal business travel for the MD and her family, including cars, pick-ups, hotels and restaurants.
- Proofreading and updating documents using Microsoft Office.
- Expenses and payment of household bills.
- Dealing with property renovations being the contact for architects, designers and contractors.
- Arranging business and private events, including researching venues, caterers and invites.
- Personal diary, appointments, gift buying etc.
- Ad hoc project management.
Requirements of a Virtual Assistant
A list of bullet points describing the qualifications or personality profile that a Virtual Assistant needs to have. For example:
- 5 years’ PA experience supporting at a C suite level
- Experience of supporting in both a business and private capacity
- Educated to degree level
- Ability to work at an incredibly fast pace
- Proactive nature
- Good use of initiative
- Efficient problem solver
- High attention to detail
- Advanced Microsoft Office skills including Excel & PowerPoint
- Fast internet connection
Benefits for a Virtual Assistant
List in bullet point form, some of the benefits a Virtual Assistant would have working with your company. For example:
- Competitive salary
- Holiday allowance
- Private Health Care
- Life Assurance
- Mobile phone and Laptop
- Discounted gym membership
- Flexible working hours