Personal Assistant Job Description

A PA job description that attracts the right candidate for your role is crucial, so the more information you can provide, the better. An effective job description should give a PA candidate a good understanding of the duties, history of the role, company culture, personalities the role supports, as well as any benefits package. A job description should also speak to a PA candidate and make them feel excited by the opportunity.

Personal Assistant Job Description Sample

A personal assistant (PA) is responsible for managing administrative tasks on behalf of an individual or a small number of individuals. Typically, this individual is a high-level executive or manager within a commercial, not-for-profit or public sector organisation. A PA's primary function is to alleviate the burden of time-consuming duties from their executive by offering administrative support, allowing them to focus on core strategic responsibilities.

PA Duties & Responsibilities

Here are some of the most common key responsibilities of a PA:

• Diary management
• Arranging travel, hotels and transfers
• Handling itineraries
• Scheduling meetings
• Being the first point of contact for the executive or executives they work for
• Inbox management
• Preparing reports and PowerPoint presentations
• Taking minutes in meetings
• Arranging events
• Running personal errands
• Basic administration
• Ordering office supplies
• Answering phone calls
• Managing a junior assistant or receptionist
• Providing cover for others if required

PA Skills & Requirements

Below is a list of qualifications and personality traits that a personal assistant needs to have or aspire towards:

• Educated to A Level
• Competency with Microsoft Office
• Confidence
• Time management skills
• The ability to prioritise
• Strong administrative skills
• Ability to remain calm under pressure
• A team player
• 5 years previous work experience
• Flexibility to work outside of office hours if required

PA Benefits

Here are some of the benefits a PA may expect when working with your company:

• Salary bracket - explore average personal assistant salaries here.
• Pension
• Mobile Phone
• Private medical insurance
• Core office hours
• Annual bonus
• Holiday allowance
• Cycle to work scheme
• Discounted gym membership

Additional benefits to the above list might also include team social events, the ability to work from home, flexible working hours, a fully stocked fridge and an annual pay review.