An exciting opportunity has arisen for an exceptional Executive Assistant to join a leading private GP at a fast-growing, high-profile practice in Chelsea. This role offers full involvement in the operational and clinical running of a dynamic and ambitious private medical practice.
You will be a highly organised individual with proven EA/PA experience supporting at senior level, ideally within healthcare or private client environments. Discretion, initiative, and exceptional attention to detail are essential. Hybrid working, 3:2.
Key Responsibilities for the Executive Assistant:
- Complex diary and inbox management
- Client liaison and relationship management
- Coordination of specialist referrals and investigations
- Invoicing, debt management, and supplier relations (using Xero)
- Management of patient data, laboratory registrations, and results follow-up
- Medical records administration and document management
- Inventory control and ordering of medical and office supplies
- Travel and logistics management
- Preparation of professional documents and presentations
- Familiarity with medical AI tools (e.g., Heidi AI) is highly beneficial
- Personal errands for the Dr – bills, property management, running errands
The Ideal Executive Assistant will have:
- Significant EA/PA experience supporting at senior level
- Outstanding organisational, communication, and problem-solving skills
- A discreet, proactive, service-driven attitude with the ability to operate independently
- Strong IT skills across MS Office (Word, Excel, Outlook) and experience using Xero
- Medical terminology knowledge (preferred)
- Ability to commit to a full-time role (5 days per week), with flexibility to assist with urgent tasks outside of hours when needed (within reasonable expectations)
Package for the Executive Assistant:
- Performance bonus
- 25 days holiday plus bank holidays
- Pension contribution
- Hybrid working (3:2 WFH)
- Work equipment provided: phone, laptop, and printer
If this Executive Assistant role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
