Fridays WFH
A boutique asset management firm in the heart of St James is seeking an Executive Assistant and Office Manager to cover a maternity contract (9 to 12months). You will be the office lynchpin and go to person. Supporting the execs with all EA duties and ensuring the smooth running of the office. A fabulous opportunity to work for a world-renowned firm.
Key EA/Office Manager Duties
- First point of contact for all team members and external colleagues/contacts
- PA responsibilities to the CIO and COO
- Providing administrative support across the Investment and Operations Team
- Liaising between teams at the two office locations
- Diary management across the Investment and Operations team.
- Co-ordinating seasonal events and working within budgets
- Arranging staff travel including researching travel times, booking flights/transport, finding accommodation and noting leave dates.
- Assisting with the on-boarding/off-boarding process for any staff and interns joining or leaving the company.
- Liaising with clients on upcoming reporting deadlines and meeting dates; keeping relevant team members informed of timelines and details.
- Updating the staff Intranet.
- Running errands within the building including greeting guests, general upkeep of the meeting room and dealing with IT issues in the comms room.
- Responsible handling of the company credit card
- Overseeing general housekeeping, maintenance and health and safety issues in the office.
- Fire-marshalling and first aid.
The Ideal EA / Office Manager
- Well presented and spoken
- Support colleagues with willingness and enthusiasm.
- Respond to tasks efficiently and utilise time effectively.
- Take a flexible approach to the working day to allow for prioritising and multitasking.
- Be committed, and contribute constructively to, individual tasks and team projects.
- Strong organisational skills, which involve planning ahead and pre-empting to ensure processes run smoothly.
- Maintain open lines of communication with team members and external colleagues/contacts.
- Stay aware of activities and deadlines across the Company.
- Demonstrate strong IT skills across Windows Office (Word, Excel, PowerPoint) and Adobe.
- Maintain a high standard of work.
- Be mindful of Company reputation, expectations and policies.
- Handle sensitive information and matters with discretion.
Benefits for the EA / Office Manager
- Completion bonus
- Private medical and dental
- Life assurance
- 25 days holiday + bank holiday
- Fridays WFH
- Regular social events!
If this dual EA and Office Manager role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
