We are seeking a highly numerate and detail orientated EA to assist the Finance Committee of a well-established, international, shipping specialist law firm. Focused on supporting 2–3 Senior Directors on the Finance Committee, this is a newly created role brought about by company growth, which combines traditional EA responsibilities with hands-on financial, operational and administrative support.
Usually based 3 days from the fantastic offices in London Bridge and 2 days remote, this hybrid role would suit a professional but personable EA from a professional services/legal/finance background, with a keen interest in finance, financial efficiency and numbers. Confidentiality and discretion essential.
A fantastic opportunity to join this growing organisation and mould the role with the Finance Committee Directors, key duties will include;
- Diary management for the Finance Committee (2-3 Directors)
- Scheduling meetings
- Extensive international travel arrangement with itineraries
- Correspondence and general admin support
- Acting as both internal and external liaison on routine administration matters
- Screening phone calls and emails from service providers for the Finance Committee and prioritising tasks which require the Finance Committee’s attention/input
- Preparing reports and PowerPoint presentations
- Taking minutes in meetings
- The company has a complex ownership and tax structure which involves a fair amount of company administration for each Director. The EA will be responsible for liaising with the Accountants to diarise deadlines for various filing requirements and ensuring that the individual Directors are kept updated of their responsibilities in this regard.
- Assisting the Finance Committee with financial management generally, including but not limited to internal liaison for accounts receivable.
- Managing financial/accounting reports for Directors on a monthly basis
- Implementing and maintaining appropriate filing systems for financial reporting
- Collating data, sending out circulars
- Running personal errands for the Directors.
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.