Key Duties for the EA
- Manage the calendar of appointments for members of the SLT composing and preparing correspondence which at times will be confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings.
- Plan, coordinate, and ensure the executives’ schedules are followed and respected.
- Acting as a ‘gatekeeper’ and ‘gateway’ role, for access to the SLT’s time and office.
- Provide a bridge for smooth communication between the Executives and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior leadership team members.
- Undertake some personal duties for the CEO
- Work closely and effectively with the SLT to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Provide management of a variety of special projects for the SLT, some of which have organizational impact.
- Assist in scheduling SLT meetings, meeting agendas and off-sites
- Plan and coordinate all aspects of Steering & Board meetings. Assists Board members as needed.
- Maintain discretion and confidentiality in relationships with all board members.
- Manage and adhere to operating expectations regarding board and board committee matters, including advance distribution of materials before meetings.
The Ideal EA
- Experience working for a global organization with executives in different time zones.
- The ability to work the time necessary to support the executives’ demanding schedules and complete projects and/or meet deadlines.
- Strong organizational skills and the ability to prioritize multiple competing tasks with excellent attention to detail.
- Proven ability to maintain confidentiality and manage sensitive data and information.
- Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, customers, and external partners.
- Able to adapt quickly and comfortably to shifts in priorities while maintaining the highest levels of customer service and responsiveness.
- Able to demonstrate forward thinking, ability to solve problems and propose solutions.
- Highly resourceful with the ability to be effective independently and with little direction.
- Strong internal customer service attitude.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Benefits for the EA
- 25 Days Holiday plus bank holiday (opportunity to buy or sell 5 days of holiday)
- Hybrid working (3 days office based but must be flexible when needed)
- Private healthcare and dental
- 5% Pension employer contribution
- Income protection
- Life assurance
- Cycle to work & Electric car scheme’s
- Regular socials and daily snacks in the office!
If this EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.