Executive Assistant - Must be immediately available to work!
Chelsea, Central London
£60,000 - £75,000
Hybrid working - 3:2
An exciting opportunity has arisen for an exceptional Executive Assistant to join a leading private GP at a fast-growing, high-profile practice in Chelsea. This role offers full involvement in the operational and clinical running of a dynamic and ambitious private medical practice.
You will be a highly organised individual with proven EA/PA experience supporting at senior level, ideally within healthcare or private client environments. Discretion, initiative, and exceptional attention to detail are essential. Hybrid working, 3:2.
Key Responsibilities for the Executive Assistant:
- Complex diary and inbox management
- Client liaison and relationship management
- Coordination of specialist referrals and investigations
- Invoicing, debt management, and supplier relations (using Xero)
- Management of patient data, laboratory registrations, and results follow-up
- Medical records administration and document management
- Inventory control and ordering of medical and office supplies
- Travel and logistics management
- Preparation of professional documents and presentations
- Familiarity with medical AI tools (e.g., Heidi AI) is highly beneficial
- Personal errands for the Dr – bills, property management, running errands
The Ideal Executive Assistant will have:
- Significant EA/PA experience supporting at senior level
- Outstanding organisational, communication, and problem-solving skills
- A discreet, proactive, service-driven attitude with the ability to operate independently
- Strong IT skills across MS Office (Word, Excel, Outlook) and experience using Xero
- Medical terminology knowledge (preferred)
- Ability to commit to a full-time role (5 days per week), with flexibility to assist with urgent tasks outside of hours when needed (within reasonable expectations)
Package for the Executive Assistant:
- Performance bonus
- 25 days holiday plus bank holidays
- Pension contribution
- Hybrid working (3:2 WFH)
- Work equipment provided: phone, laptop, and printer